How to write a letter of intent

Your hard work has paid off, and you’ve now narrowed down your financing options and determined what your next steps are. Instead of submitting a standard grant application, organizations must submit a letter of intent (LOI) to this foundation. What precisely is a letter of intent, and what does this signify for me when I write my grant proposal?

This page will teach you how to write a nonprofit letter of intent, as well as provide sample nonprofit letter of intent templates that you may use in the future.

So, let’s get this party started! Is there any significance to writing a Letter of Intent?

Grant applicants (that’s you!) who want to explain their charity and request financial or in-kind assistance may do so with the help of a letter of intent. One of the most important parts of drafting and developing a grant is crafting a strong letter of intent. Your nonprofit’s goal and the great work you perform are often introduced to potential donors via grant possibilities.

An “LOI,” or letter of intent, is a term that may be used to refer to a variety of different documents. There is no difference between a letter of intent for a non-profit organization and a letter of inquiry/interest. As an example, letters of inquiry/interest may be unsolicited queries to a foundation, whereas letters of intent indicate a desire to apply for one particular opportunity. Foundations and other grant granting organizations employ the practice of seeking letters of intent to vet prospective candidates.

There are many similarities between it and a resume’s cover letter. Shows that you have done your homework and understand the arrangement. The message here is that you’re open to exploring a certain option. Explores a prospective romantic connection shows that you are a qualified applicant for the position being offered. Additionally, the letter of intent for non-profits may be defined as the short version of your comprehensive grant proposal and a technique to get the reviewer’s attention before you submit a full submission. A letter of intent isn’t only for the grant funding possibility you’re presently working on when you initially develop a connection with a funding organization.

It’s also a way to open the door to future negotiations regarding increased assistance. If your letter of intent does not astonish the reviewer, you will not be able to continue on to the next level of review and submit your grant application. To show that you’ve taken the time to think about creating a connection with the funding organization, a letter of intent is a good place to start. When it comes to a letter of intent for NGOs, what should the format of the document look like?

Now let’s look at it. Samples of Letters of Intent for Every Situation Depending on the funding, the letter of intent will be tailored to the specifics. It’s possible that various funding organizations may seek for different kinds of documentation, such as a statement of intent that doesn’t go into details. Using the instructions as a guide, read them completely and use them as a starting point. If a funding agency requests a letter of intent without any extra parameters, you may draw on certain industry norms to help you craft your letter.

While you should certainly take care to tailor your letter of intent to the funding organization, you may begin with a boilerplate narrative that explains your objective and the program or effort for which you are seeking funds. Indeed You may find a basic overview, step-by-by-step instructions and a well-designed template for drafting your own letters of inquiry as part of Indeed’s career development services. Bulleting your program’s goals might be a simple approach to outline what you want to achieve.

Amherst College of the University of Massachusetts UMASS All of the letter’s components, including background research and writing approach, are thoroughly explained in Amherst University’s Letter of Intent course. The creation of each portion of a letter of intent is explained in further detail. Additionally, they underline the significance of having a well-thought-out plan in mind before attempting to compose a letter of intent. Founders of Science and Technology Here you’ll find a sample LOI template as well as some pointers on how to organize and format your letter of intent. When submitting your LOI, make sure you follow the submission timeline laid out by Foundation.

They do a fantastic job of outlining things like page count and focus alignment. First and foremost, their template emphasizes funding: Letters of Intent Template: The Ultimate Guide The specialists in the field have provided us with some excellent letter examples, and now it’s time for us to put them to the test. LOIs have been explained in terms of its principles, the steps involved in drafting one, and what a letter of intent for grant financing should look like. So let’s bring all of that together into a strong structure overview and then an example letter of intent template that you can use to organize your ideas each time you begin the letter of intent process. The LOI’s underlying architecture Between one to three pages (without any attachments) is the ideal length of a letter of intent for a grant application. Also, keep your attachments to a minimum. Keep in mind that this isn’t a grant application. Unless the funder specifically wants them or provides an avenue for you to submit attachments that enrich your proposal, avoid included them in your proposal submission. Try to avoid using abbreviations and jargon to make your document easier to understand. If you are given the option to include attachments, make sure they match the letter’s structure. In your letter, avoid using the generic

“To Whom It May Concern” as the recipient’s name. If there are no specific rules, the letter of intent should follow the following criteria. ” [Program Officer] Sample Letter of Intent
It is important to note that [Name of Funding Organization]


“Dear [Program Officer],]”

“[Your non-creative profit’s new [program or project description]” is seeking [funding organization] assistance via the “RFP.”

Engage in program activities and connect with the target demographic to achieve the goal of the program. This is what your program’s personnel will do. Program expenditures that are essential to the project’s success are requested in this letter. ‍

We’ve increased our programs and activities to develop [major aspects of your organization that you want to emphasize] since [Your nonprofit] was started in [year].

We have a solid track record of [insert your track record of success here, in 1-2 words] and the opportunity from the [funding organization] is intimately connected with our mission for empowering our [target region].

It’s important to know where you’re going to be able to get the most out of your programs. [insert a concise 1-2 phrase description of need that emphasizes quantitative data] The purpose of [your NGO] is to [insert short summary of mission/vision]. [Insert a few sentences describing how the programs/initiatives you want support your mission/vision].

[Insert 1-2 words outlining predicted benefits to your catchment area/target population, emphasizing on numerical details].

During the course of the [project duration], we will incur [amount] in total expenses for our [program/initiative]. Any funds that have already been allocated to your project should be included in this section.. Your gift of [enter requested amount] will enable us to establish this initiative and [add what the help from the funding organization will cover] will be utilized to. ‍

We’ve recognized an issue in our community that our [program’s name] is trying to solve, and we’ve come up with an inventive approach to handle it. We are certain that the [funding organization] and you have a common goal to [explain the shared features between your NGO and the financing organization]. We can make a real difference in [the area your charity is trying to improve] by delivering [a brief summary of the activities] in [that area].

It’s been a pleasure working with you, and we’re excited to see where we can collaborate. Please contact me at or phone me at ###-###-#### if you have any questions or would like to book a tour of our organization’s current activities and services. Thanks! ‍


I’ll call you [Your First and Last Name]!


[Your organization’s] mission

Contact us if you need assistance with your funding.

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What Other Nonprofit Organizations Can Use This Letter of Intent Template?

Check out these other letter of intent templates and resources to complete your collection.

New England’s Northwestern

If you are writing a letter of intent for research purposes, this guide from Northwestern University will give you a good idea of how to structure the body paragraphs. It is important to keep in mind that LOIs and research grant opportunities need special guidelines because of their nature. Foundation of the Anschutz Family This is an excellent example of what a letter of intent for a charity should look like when a foundation establishes precise criteria and restrictions. The Anschutz Family Foundation specifies exactly what information they want you to include: a description of your group, a description of what you do, financial information, and the dollar amount of the request. Achieving a Perfect Score Entrepreneurship on a Smaller Scale When it comes to the Balance, letters of intent are like auditions in many respects. To ensure that you strike every note in your funding audition, they give a robust framework and checklist. The Bottom Line: How to Make the Most of Your Letter of Intent. You should include a statement of intent in your nonprofit’s growth strategy for each of your programs and activities. Having a template in place can save you time later on when it comes time to locate foundations that support your goals and make a decision about which sources of financing to explore next. Grant writing is all about building connections with grant donors, and nonprofit letters of intent help you to take the initial step quickly and efficiently. Additionally, LOIs are one of the most common methods for introducing your nonprofit’s cause to potential donors, which is exactly what you want for your organization overall!

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